Last updated: 11 September 2026
PRS HRMS is workforce software supplied to employers by PRS Cloud Tech. Your employer is the data controller; we operate the service on their instructions as data processor. Records created through the app — attendance, leave, payroll and the rest — belong to your employer and are kept for as long as employment law requires.
What the app collects
| Data | Why | When |
|---|---|---|
| Name, work email, mobile number, employee code, department, position, reporting manager | Identifies you and applies your permissions | Created by your employer, not by you |
| Precise location (latitude/longitude) | Confirms you were inside an approved office geofence when you punched | Only at the moment you tap check-in or check-out — never in the background |
| Camera photo | Attendance selfie, where your employer has enabled it | Only when you take the photo or open the scanner |
| Photos you choose | Receipts attached to expense claims | Only files you pick yourself |
| HR records — attendance, leave, timesheets, expenses, assets, payslips, performance | The function of the product | As you and your employer use it |
Location, precisely
PRS HRMS records a single latitude/longitude pair at check-in and again at check-out, stored against that day's attendance row. There is no background location collection, no journey tracking, and no location history beyond those two points per working day.
What we do not do
- We do not sell personal data.
- We do not share it with advertisers, data brokers or ad networks.
- There is no third-party advertising or cross-app tracking SDK in the app.
- We do not use your data to train machine-learning models.
Who can see your data
Your own records are visible to you, to managers in your reporting line, and to your employer's HR and administrator users, according to the role permissions your employer configures. Map tiles are fetched from the map provider your employer has configured — OpenStreetMap by default. That provider receives the map view being displayed and your device's IP address, never your identity or your HR records.
What colleagues can see
Your name, job title, department, work email and work phone number appear in the in-app employee directory, visible to colleagues. Where your employer has enabled performance management, a colleague can send you written feedback and you can send it to them; the sender's name is always shown. Your attendance, location, payslips and personal details are never visible to colleagues.
Where it is stored
Data is held on servers in India, encrypted in transit with TLS. Access is restricted to your employer's authorised users and to PRS Cloud Tech staff maintaining the service.
Your rights
You can view and correct much of your profile inside the app. For access, correction, export or deletion of anything else, contact your employer's HR team first, since they control the records. You can also write to us at the address below, and you can raise a deletion request at https://hrms.prsindia.in/delete-account or from Settings → Delete my account in the app.
Retention
Employment records are retained for the period your employer's statutory obligations require — in India this is commonly up to eight years for payroll and tax records. When your employer instructs deletion, or the retention period ends, records are deleted or irreversibly anonymised.
Children
PRS HRMS is workplace software and is not directed at children. Accounts are created only by employers for their employees.
Changes
If this policy changes materially we will update the date at the top and, where your employer has asked us to, notify users in the app.
Contact
PRS Cloud Tech
Email: support@prsindia.in
Delhi, India